2024 Procedure – Online Learning

Definitions

A. Online courses or ‘grade level coursework’ means a course in which:

1. More than half of the content is delivered online.

2. More than half of the instruction is delivered online by a teacher from a different location than that of the student.

3. A certificated teacher has the primary responsibility for the student’s instructional interaction. Instructional interaction between the teacher and the student includes, but is not limited to, direct instruction, review of assignments, assessments, testing, progress monitoring and educational facilitation; and

4. Students have access to the teacher synchronously and/or asynchronously.

B. Online School Program. A school program that offers a sequential set of online courses or grade level coursework throughout the school year in the manner that could provide a full-time basic education program if so desired by the student. The student may enroll as a part-time or full-time student.

C. Online Provider. Any provider of an online course or program, including multidistrict online providers, all school district online learning programs and all regional online learning programs.

D. Online Learning Support Team. Includes district/school staff who will provide assistance to the student in accessing courses, understanding coursework and maintaining successful progress in the course.

Student Access to Online Courses and Online School Programs

The district will facilitate access to the following types of online learning opportunities:

A. Online Courses.

1. District created and taught online courses.

2. District taught online courses created by a third-party contracted provider; and

3. Courses created and taught online by the Office of Superintendent of Public Instruction (OSPI) approved online providers.

B. Online School Programs.

1. District created and taught online school programs.

2. District sponsored programs created and taught by OSPI approved online providers.

3. District sponsored programs created by third party course providers and taught by district teachers; or

4. Out of district online school programs accessed through an interdistrict transfer.

Types of Online Courses Available

The district will facilitate access to the following types of online courses:

A. Credit recovery courses allowing students to make up failed credits needed for graduation.

B. Advanced Placement (AP) courses.

C. World language courses.

D. Courses which may already be offered in the students’ school but are inaccessible to the student due to scheduling or other factors.

E. Courses not available to the student’s school that meet four year college entrance requirements.

F.  Elective and Career and Technical Education (CTE) courses.

G. Grade level coursework for K-8; and

H. A course from a provider that is not approved by OSPI that meets the criteria for district use.

Student Eligibility Criteria

When appropriate, the district will facilitate access to online learning courses and programs for students enrolled in Grades 9-12. Students taking an online course or participating in a district created online school program must adhere to the following criteria:

A. Comply with existing district policies for registering/enrolling in a course or district program; and

B. Students interested in attending an online school program in another district must follow the interdistrict transfer process in policy 3141 prior to entering that program.

Supporting Student Success

The district will attempt to provide the following support to students to help ensure a successful online learning experience:

A. All online students will receive assistance from the local online learning support team.

B. The registrar will advise students in selecting and registering for online learning options to which the district facilitates access.

C. The local advisor will meet regularly with online students to ensure they are connecting to the online coursework and the online teacher and making satisfactory progress in their online coursework.

D. The district will offer a dedicated class period during the school day in which the student may connect to an online course and to their local advisor; and

E. The district will offer access to online computers during school days.

Costs/Fees

A. Courses offered to students for which the district claims state education funding or that are included as part of the regular school day will be paid for by the school district. Students/parents/guardians may be responsible for fees as specified by the district fee schedule.

B. Courses offered to students for which the district claims no state education funding and those that are not included as part of the regular school will be paid for by the student and/or parent/guardian. Students/parents/guardians may also be responsible for fees as specified by the district fee schedule.

C. Students/parents/guardians enrolling on their own volition in other online programs that are not provided or approved by the district are responsible for any costs associated with the online course.

D. The final decision on all costs/fees will remain with the district.

Granting High School Credit for Online Courses

A. School district will award credit and grades for online high school courses successfully completed by a student that meet the district’s graduation requirements and are provided by an approved online provider. Credit for online courses will be granted in the same manner as other course offerings in the district.

B. Currently enrolled students should notify the district prior to enrolling in an online course provided outside of the district. The student and/or parent/guardian will be informed in writing whether the course is eligible for academic credit from the district.

C. For students transferring credit from online courses or programs taken while enrolled outside of the district, credit will be granted according to the districts transfer credit policy; and

D. For eligible courses, if course credit is earned, the course will be recorded on the transcript using the standardized identified for online courses provided in the Comprehensive Education Data Research System (CEDARS).

E. Prior to enrollment, students and/or parents/guardians will be informed in writing whether a course is eligible for academic credit.

Information to Students and Parent/Guardians

The district will use a variety of methods to provide information to parents/guardians and students regarding online learning opportunities.

Information will be provided through the district’s website, counseling office, newsletters, student handbook and/or other appropriate district communication resources.

Information provided will include descriptions of online courses or online school programs, enrollment information, potential fees, a description of credit awarded for courses, student eligibility requirements and methods the district will use to support student success.

Criteria for District use of Non OSPI Approved Online Courses

A. The district may offer courses to students from providers not on the OSPI approved list only after ensuring that they meet the criteria for district use of non-approved providers as posted on the OSPI website.

B. The district will ensure proper documentation when using non-approved online providers.

Student Responsibilities

A. Adhere to the district code of conduct for academic integrity.

B. Comply with course/program participation and completion requirements.

C. Maintain high academic involvement.

D. Notify the district if participation in an online course/program ceases or changes.

E. Maintain agreed upon levels and kinds of communication with the local advisor throughout the term of the online course.

F.  Participate in an online course/program orientation.

G. Students agree to do their own coursework and to follow all school rules and expectations. Failure to do so will  constitute a violation of policy and subject students to discipline up to and including expulsion. See policy 3241.

H. Students will seek prior approval before enrolling.

Parent/Guardian Responsibilities

A. Parents/guardians are responsible for costs/fees as outlined in  the Cost/Fees section.

B. Parents/guardians are responsible for seeking appropriate technology, per district recommendations, for student participation in coursework outside of the school day or designated online learning period.

District Responsibilities

A. Inform parents/guardians prior to student enrollment in any online course or program.

B. Inform staff, parents/guardians and students of the online courses and programs that are available to them.

C. Inform staff, parents/guardians and students of the online course and program prerequisites, technology requirements, course outlines, syllabi and possible fees.

D. Provide online  students who remain enrolled in the district and who participate in the online course or program during the school day with computing hardware and connectivity required for participation in the online course or online school program.

E. Inform staff, parents/guardians and students of how to seek and access technology resources and technological  requirements beyond the school day.

F.  Provide online students with an online learning support team.

G. Ensure communication between the student’s local advisor and parent/guardian.

H. Ensure online courses are appropriately identified with CEDARS coding; and

I.  The district will inform students and their parent/guardian of rescheduling options or grade impacts in the event a student withdraws from an online course or online school program prior to completion.

---

Adopted/Previous Revisions: 03/15/14; 09/06/17
Last Revised: 08/03/26
Superintendent or Board Approved: Superintendent Approved