6216 Policy – Reimbursement for Goods and Services: Warrants

A majority of the members of the board shall approve the issuance of all warrants, except that advance payments may be made on vouchers when authorized by the board.

Expenditures of district moneys shall be made on approved vouchers by a warrant signed by the secretary of the board or, in his/her absence, the board chair.

Warrants to be issued shall first be recorded with the county auditor’s office and the county treasurer’s office showing date, payee, and amount.

Unclaimed or Reissued Warrants

Warrants which have not been redeemed within a period of twelve (12) months or longer as described in Unclaimed Property Act reporting deadline will be cancelled by the authority of the board. In the event that a warrant has been lost, a replacement warrant may be issued following acknowledgement of a “stop payment” with the district’s depository. A replacement warrant may also be issued to the estate of a deceased staff member upon notice from the court. A replacement warrant may also be issued to a claimant whose warrant has been cancelled because of the time limitation imposed by this policy.

Cross References: 

Policy 6215 - Voucher Certification and Approval

Legal References:

RCW   28A.330.080 Payment of Claims

RCW   28A.330.090  Auditing Committee and Expenditures

RCW   28A.330.230 Drawing and issuance of warrants

Chapter 63.29 RCW Uniform Unclaimed Property Act

RCW 39.56.040 Cancellation of Municipal Warrants

Adopted: 6/26/08

Revised: 1/26/18

Board or Superintendent Approved: Board Approved